Board of County Commissioners Actions: Tuesday, November 16, 2007

Board of County Commissioners Actions
Tuesday, November 16, 2007

Commission on Aging (COA) Director Susan MacDonald and COA members Linn Hendershot and Ed Branthaver brought this report on a recent survey of seniors on need for a multi-purpose activity center, to the Board, with a request for funding inclusion in the 2009 Fiscal Year Capital Improvement Program (CIP) budget. The group said that Washington County is the only county in the State without a Senior Community Center, which would serve as a focal point for education, co-location of services, socialization and community involvement. More than one such center is needed in Washington County, the group said, and the presentation addressed additional locations requested by those completing the survey and indicated by population demographics. Census figures indicate that by 2010, approximately 20% or 29,478 county residents will be aged 60 and over and that number will increase to more than 33,000 or 21% of the population in 2015. The Commission on Aging, as the designated Area Agency on Agency for Washington County, wants to partner with County government and other organizations to use existing structures to create a cost effective network of senior community centers with multiple use capabilities. The group asked for approval of $800,000 in cash matching funds to be reserved in the FY' 09 Capital Improvement Projects budget to fit-out a Senior Community Center within the City of Hagerstown area, provide the required cash match for the State of Maryland Senior Center Capital Improvement funds and leverage other funding. 750 surveys were distributed with 643 returned. Hendershot said that 62% of respondents suggested Hagerstown as a preferred location for such a center. MacDonald requested that a Commissioner and a staff member be appointed to the site selection committee, and that be earmarked in the FY '09 CIP. Commissioners' President John Barr and County Administrator Greg Murray will represent the County on that committee, but additional details were requested. After the site is determined and information on cost is gathered, COA will come back to the Board during the budget preparation season to request approval of the matching funds.
County Purchasing Agent Karen Luther and Buildings, Grounds & Parks Director Jim Sterling brought this recommendation, to award the County's contract for #2 heating fuel oil to the lowest, responsive, responsible bidder, before the Board for approval. Recommended vendor for Tank Wagon Loads was: AC&T Company of Hagerstown at a Bidder Factor of +$.1494 at an Estimated Annual Usage level of 56,280 gallons per year. The "Bidder" Factor is the value added to the average price of #2 heating oil as published in the Oil Price Information Service. Washington County Government as well as the City of Hagerstown cooperatively bids heating fuel requirements with the Washington County Public Schools (WCPS). At its meeting on Tuesday, October 16, the Board of Education awarded its contract for tank wagon loads to AC&T Inc., being the lowest, responsive, responsible bidder. The contract is effective November 1, 2007 through July 31, 2008 with the Board's option to renew for 2 annual periods, based on satisfactory product and service. WCPS may request a fixed price quote at any time to be exercised by mutual consent of the parties. The measure was approved by unanimous vote.